Inventory Control Office
The Inventory Control Office is responsible for keeping records of fixed assets acquired through purchase, donation, surplus inventory, and similar means for the institution’s use, carrying out procedures related to the delivery and assignment of these assets to users, and conducting post-assignment follow-up. It also handles the provision of gowns to graduating students through purchase or rental, and to academic staff in exchange for a receipt, during graduation ceremonies.
The Inventory Control Office was established in 2013 to prepare the institution’s fixed asset and consumable inventory and to control the entry and exit of materials. Since its establishment, it has been working under the General Secretariat. In 2013, the institution’s inventory work began to be prepared. After four months, the institution’s inventory was completed. Ege Algıer provides services in our unit.
Inventory Control Officer’s Message
To keep records of fixed assets, consumables, and donated materials received by the institution; to ensure the storage of materials and their distribution to the necessary units; to conduct periodic inventory and fixed asset counts; and to reconcile accounts with Financial Affairs at the end of the year.
About Us
The Inventory Control Office was established in 2013 to prepare the institution’s fixed asset and consumable inventory and to control the entry and exit of materials. It began operating under the General Secretariat. In September 2018, work began on preparing the institution’s inventory. After 8 months, the institution’s inventory was completed. Our unit consists of 2 people.
Mission
To ensure that inventory transactions are carried out accurately, transparently, and effectively within the framework of applicable legislation and institutional regulations; to meticulously record, track, and control movable assets in order to protect the institution’s resources and contribute at the highest level to institutional operations.
Vision
To be an asset management unit that continuously improves service quality, operates with a strong team spirit, and is recognized as a model within the institution and among educational institutions for its innovative, solution-oriented, and reliable structure; to contribute to institutional development through effective cooperation and solidarity with other units.
Our Team
Ege ALGIER
Inventory Control Officer
[email protected]
Services
● Working under the General Secretariat; preparing the institution’s fixed asset and consumable inventory,
● Carrying out inventory operations in accordance with the inventory manual, keeping records and ledgers related to these,
● Storing ledgers and documents related to inventory records,
● Ensuring that operations are followed up in line with internal correspondence,
● Ensuring that transactions are followed up in accordance with correspondence received from the Rectorate,
● Receiving laboratory and fixed asset materials necessary for education, teaching, and research, performing registration procedures, and ensuring their delivery to the relevant units,
● Keeping records of materials removed from unit fixed asset records,
● Ensuring the return of fixed assets assigned to personnel leaving the unit,
● Carry out the distribution of caps and gowns to students attending the graduation ceremony,
● Conduct periodic inventory counts of the warehouse and fixed assets,
● Transfer fixed assets from one unit to another, to be carried out by the Property Accounting Office,
● Plan all the needs of all personnel starting at the university (office supplies, consumables, fixed assets)
● Keeping materials arriving at the warehouse and other units under control, ensuring the initial check of all invoices, and entering them into the system after the invoice accuracy has been verified.
Organizational Chart
Frequently Asked Questions (FAQ)
1. To whom does the Inventory Officer report?
The Inventory Officer is a unit affiliated with the Secretary General’s Office.
2. What does the Inventory Unit do?
The Inventory Unit is responsible for managing the institution’s fixed assets and consumable inventory, as well as controlling the incoming and outgoing flow of materials.
3. What materials is the Inventory Officer responsible for?
The Inventory Officer is responsible for recording, safeguarding, assigning, and tracking all fixed assets and consumable materials acquired within the university through procurement, donations, surplus inventory, and similar means.
4. What happens if assigned equipment is lost or damaged?
If assigned equipment is lost or damaged, the situation is documented with an official report, and actions are taken in accordance with the relevant regulations.
5. Can academic or administrative staff request fixed assets for their unit?
Yes. Requests for fixed assets are submitted to the inventory unit with the approval of the relevant department head, and are processed based on availability and suitability.
6. Is assignment carried out for temporarily issued equipment?
Yes. Assignment procedures are also applied for temporarily issued equipment, and the return period is officially recorded.
7. Where are office supplies obtained?
Office supplies are provided from the Inventory Warehouse (Block A, Ground Floor).
Contact Information
Address: Dr. Fazıl Küçük Caddesi No.80 Ozanköy/Girne Kuzey Kıbrıs
E-mail: [email protected]
Tel: +90 392 650 00 00
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